It starts in the chat.
In Rookely it sticks.
Rookely is the place where everything you settle in the group chat lands for good: logistics, expenses, schedule, votes. The chat is where you talk it through — and that's fine — but what you agree on sinks under the next forty messages, nobody answers the poll, and you end up holding the whole trip in your head anyway. Here you know every part of the trip is handled — even if not everyone joins the app.
How it works
From name to organised in minutes
Name it, pick your tools, add your people. That's really it.
Name your trip
Type a name — your event is live. No forms, no extra steps.
Pick what you need
Enable the features that make sense for this trip — or skip it and come back later. The invite link is there from the start.
Invite your crew
Share the invite link. People with an account join instantly; everyone else makes one in a minute. And anyone you need to carry, you add by hand and manage on their behalf. You can run the whole trip solo.
Run your whole trip from your favourite AI chat
Connect your AI assistant — ChatGPT, Claude, whatever you use. Ask what's still unpacked, who's bringing what, what's on the plan. It reads across everything in Rookely, and can update it too.
See how it works →What you get
Everything your group chat can't do
Built around the organiser — because every one of these features was born the moment someone said "wait, I thought you were handling that." Everyone who pitches in just takes a piece of that load off your shoulders.
Who's bringing what
Lay out what needs to come — tent, food, first aid — and assign who handles it. You get the full picture of what's covered and what's still open. Anyone on the app claims their bit and takes it off your plate.
Learn more →Day-by-day plan
Drop activities, waypoints and times into one place you keep yourself. You have the whole trip laid out and under control — and whoever checks the app stops asking you 'what time do we leave?' mid-trip.
Learn more →Expenses without the headache
Track who paid what and who's splitting it. Multi-country? Mixed currencies? After the trip the app calculates the minimum transfers to get everyone to zero.
Learn more →Votes instead of going in circles
Already talked it through in the chat but split down the middle? Put it to a vote — with a deadline and a nudge for the stragglers, which a chat poll doesn't have. A decision gets made, without going in circles.
Learn more →What to bring — one place
Your own private packing list. The organiser's essentials land on it automatically; add your own things and tick them off as you pack. Nobody sees what you've packed but you.
Learn more →Participant essentials
The 'bring your own' things — sleeping bag, documents, meds. Set them once; they land on every participant's list, so you know the baseline is covered.
Learn more →One place for photos
Upload to a shared album instead of flooding the chat. Or link a Google Drive folder — the link lives here so it doesn't get lost.
Learn more →Important info, always findable
Door codes, accommodation addresses, the contact number you'll need at 11pm — pin them to the board. No more scrolling through hundreds of messages to find that one thing.
Learn more →Tickets, bookings, invoices
Upload the trip's important files — tickets, bookings, invoices — and share them with everyone or just the people who need them. No more 'can you resend that PDF?'
Learn more →Know what it'll cost you
An upfront view of what each person pays — accommodation, fuel, food — and what's left after the deposit. Informational, separate from the settlement.
Learn more →Guests & solo mode
Not everyone will sign up? Add them as guests and manage their lists, costs and gear yourself. Run the whole trip solo — and merge them in if they join later.
Learn more →Reusable trip templates
Same trip every year? Save the gear list, tasks and packing as a template and start the next one in a click. Keep personal templates for your go-to setups.
Learn more →Who it's for
Your crew. Your trip.
Weekend getaways
Mountains, beach, city break. Plan the whole thing without a spreadsheet or a lost accommodation address buried in the chat.
Motorcycle trips
Routes, gear lists, accommodation and shared costs. Everything a moto crew needs, in one place.
Learn more →Family trips
Several families, partners and kids. Track per-person costs and who brings what — and add the ones who won't use an app as guests.
Learn more →Parties & celebrations
Bachelor parties, birthdays, reunions. Pool the money, lock in the booking, collect the photos.
Camping & hiking
Who's bringing the tent, who's on food, how long the route is. No surprises on the trail.
Team getaways
The team gets a budget and goes somewhere together. Someone has to sort the accommodation, transport and money — without the endless email thread and a spreadsheet.
Sports events
Club trip, tournament, away match or training camp. Who's going, who brings gear, where you're sleeping — sorted in one place.
Road trips
Multiple countries, multiple currencies, multiple nights. Rookely handles the logistics and expenses so you can focus on the road.
Any group trip
Features are optional — enable only what you need. If even one of them saves you one awkward conversation, Rookely is worth it.
How it started
Born from a motorbike trip and a shared spreadsheet
Every year, a group of us heads out on a motorcycle trip together. Over the years, we tried everything in turn: the group chat, social media events, a shared spreadsheet. On social media, half the crew had notifications turned off. The spreadsheet was better — we had a day-by-day route, a group packing list, a participant essentials sheet, and shared expenses. But the link always got buried, and "hey, where's the Excel?" became a ritual before every trip. Whoever found it couldn't tick anything off. No reminders. You still ended up back in the chat. Rookely was built to break that loop.
"The chat is where you hash it out. Rookely is where it stays."— The Rookely philosophy
Rookely doesn't want to replace your group chat — and it won't. The chat is where you hash things out: swap opinions, throw around ideas, make the call. That's what it's for. The trouble is that everything you agree on sinks under the next wave of messages. Rookely is where those decisions land and stay within reach: who's bringing the tent, what you voted for, where the door code is. Notifications? Only when something genuinely needs your response — a poll, an assigned task. Nothing more. One complements the other.
Questions
Frequently asked
Will my group actually use this — or will it be another app nobody opens?
It's every organiser's question. The honest answer: maybe not all of them — and that's fine. Rookely is built to be worth it even when you're the only one actively using it. You're the one dropping in the decisions, polls and lists, and you're the one who knows every part of the trip is talked through and written down in one place. Whoever engages benefits right away; whoever needs carrying, you add by hand and manage on their behalf (see below). And since joining takes a minute with no tutorial, more people usually stick around than you'd expect. But the value doesn't depend on everyone showing up.
Does everyone need to make an account?
No. An account is only needed by people who want to tick their own list, vote or log expenses themselves. Everyone else you add by hand as participants and manage on their behalf — assign them things to bring, track their costs, handle their logistics. Zero effort for them, and the trip is still complete. This isn't a fallback mode — you can run an entire group this way.
How long does it take to set up?
Type a name, hit enter, you're in. The first screen gives you optional setup — pick a date, choose which features you want. You can skip it entirely and come back later. Most events are ready to share in under two minutes.
I only need one thing — expense splitting, or just a packing list. Do I have to use everything?
No. Features are optional. When you create your event, you choose which modules to turn on. If you only need settlement, that is all you and your group will see. You can add more later if the need comes up.
How much does it cost?
Most of Rookely is free — all the group planning, full settlement included. There is also an optional Pro plan with personal conveniences for you; it doesn’t change how group features work, so the group always plans for free. Start with no card and no trial.
See pricing →I've been using a shared spreadsheet for years and it works. Why switch?
A spreadsheet is great for storing information. What it can't do: send a reminder to the person who didn't confirm, let each person tick off what they've packed, or automatically calculate who owes whom after the trip. Rookely doesn't replace the logic of your spreadsheet — it makes it interactive. And moving over won't cost you years of work: connect Rookely to your AI assistant and it can lift the key details straight from your spreadsheet into Rookely in a few minutes.
Who can see my event?
Only people you explicitly invite. Events are private by default — there's no public link, no searchable directory. Your group's plans stay between your group.
Does it make sense for a small group — like 4 or 5 people?
Absolutely. Rookely works just as well for a weekend trip with four friends as for a 30-person company retreat. Small groups often get the most out of the expense splitting and packing lists, since there is no one else to hand the admin work to.
What happens to the event data after the trip is over?
Your events stay in Rookely. You can browse past events, check old settlements or revisit the photos. Nothing disappears automatically — the data is yours.
Is there a mobile app?
Rookely is a Progressive Web App (PWA) — add it to your home screen directly from your browser, no app store needed. On Android it works like a native app, including push notifications. On iOS you can install it the same way; push notifications are supported on iOS 16.4 and later when installed from Safari.
Can I use Rookely just for myself, without a group?
Yes. Rookely works just as well as a personal trip planner. Use the itinerary to map out your schedule, the packing list so you don't forget anything, and the board to keep all your trip details in one place. You get all the structure without needing anyone else involved.
Does Rookely replace the group chat?
Absolutely not — and that's kind of the point. The group chat is great at what it's great at: hashing things out, spontaneous plans, funny moments, photos you want to share right now. That stays — it should. Rookely handles a different category: the stuff that gets lost in all that. Who's bringing the tent. What you voted for. The door code for the apartment. One complements the other.
Half my group won't touch any app. Can I run it on my own?
Yes — and this is a completely normal way to use Rookely, not a workaround. You add everyone as participants by hand and steer the whole thing on their behalf: packing lists, shared gear, costs, schedule, board. They don't install or click anything — the trip feels normal to them, while you have it all laid out and under control in one place. Every group is different; if yours prefers to sort things face to face, Rookely still gives you the full picture of the trip that you keep on top of for them.
Who is Rookely really for — the whole group or the organiser?
The organiser first. You're the one who creates the trip, carries the most, and whose peace of mind comes first — you get one place where you know every part of the trip is handled, even if half the crew never opens the app. The group benefits indirectly: whoever joins and gets involved — claiming items, voting, logging expenses — simply takes work off you. Anyone who won't, you manage by hand. Rookely works for you no matter how many participants engage.
Your next trip with the crew is waiting.
Create an event in under a minute and share the invite link instantly.
Try Rookely →